Team manager duty statement

  1. Prior to the start of each season the team manager should organise the team registration. This involves sending out the team registration link provided by the Registrar to each of their team members, and ensuring that they register online by the relevant cut off date. No player is to take the court if not financial or is unregistered with Greenvale Basketball Club. 
  2. A team list with all members’ details is provided by the Registrar so that the team manager can communicate information out to everyone in the team (e.g. codes of conduct, newsletters, fixtures, fixture changes, any Registrar correspondence). Changes to these details during the season should be passed on to the Club Registrar. 
  3. Any new player that has moved from another club within the Broadmeadows Basketball Association (BBA) must obtain a clearance before playing for the team. Clearances are initiated automatically when a new club member registers using the team link. Whilst it is the player’s responsibility to obtain the clearance, the team manager should ensure that the new player does not play until a clearance is granted and the online registration process is completed in full. Registrars can provide further clarification around clearances and must be informed prior to, and approve, any new player joining a team.
  4. Notify Club Registrar of any changes to the team (i.e. players no longer playing). Please note that any additions to the team must be coordinated through the Club Registrar. 
  5. Collect weekly match payments from parents via the TeamPay app, where funds are distributed evenly amongst all team members and paid directly out of each players account each week. It is the responsibility of the team manager to manage the finances of the team and it is at the team’s discretion as to how the weekly game fees are managed. However, the club recommends that these fees are divided evenly between all team players each week, regardless if games are missed. Once a player has committed to the team for the season they are expected to be at each game and share in the team costs. If one or more players miss a game the burden of fees should not fall on the remainder of the players. There are of course exceptions such as injury or overseas travel and we recommend that in cases of prolonged absence the player is not charged for the weekly game fee. 
  6. Complete and pay for the team sheet prior to the start of each match via the TeamPay app. 
  7. Ensure that a scorer is available at each game. If required, set up a roster for parents. In most cases the coach’s family are not required to be included on the scoring roster.
  8. Ensure that the correct players on the bench for each game are marked accordingly on the tablet. If they are not marked, that game does not count as a qualifying game towards the finals for that player. Usually, a player must play in seven or more games in a season to qualify for the finals.
  9. In the event that a player is injured during the season for an extended period, you can present a doctor’s certificate to the B.B.A. and gain credit for missed games. This must be done at the time of the injury or as soon as possible, not later in the season, as the BBA typically have a cut-off date for receipt of certificates.
  10. Ensure that the player’s singlet numbers correspond correctly to what is showing on the tablet. If not, this should be corrected on the spot (request referee support if unsure how to do this) and the Registrar is to be notified to correct the PlayHQ record.
  11. Where a team is short players for a game, fill-ins are possible but they cannot be from the same age group or older, and cannot be a player from another club. It is the team manager’s responsibility to check with the Registrar when needing fill-ins as any breach of the rules can cost the team game points. Note that any one player can fill in for 2 games only, with details to be entered into the tablet before the commencement of a game, after which they will need to be officially registered.
  12. The team manager is to notify the Registrar as soon as possible if a team cannot attend a game. If the team cannot make a game or is a no-show, there are penalties imposed by the BBA. Note that a notified forfeit (being any time prior to the Friday before the game) is at a reduced fee.
  13. Ensure that a first aid kit and ice pack is available at each game and training session. 
  14. Liaise with uniform co-ordinator for uniform needs. Any new singlet number ordered must be approved by either the Registrar or uniform co-ordinator.
  15. Distribute club information to all parents / players. (e.g. codes of conduct, newsletters, fixtures, fixture changes, any Registrar correspondence). 
  16. A team manager who is going to be away for any extended period should organise another parent to substitute and notify the club registrar accordingly. 
  17. Liaise closely with coach and club registrar regarding composition of teams, grading issues etc.
  18. Assist the coach as required. 
  19. Attend club meetings as required. 
  20. Accidents should be reported within 24 hours (or as soon as possible). All players and coaches are covered by insurance when playing matches and during training sessions. This insurance is provided by Basketball Victoria via the BBA and is only available to properly registered players. Access to insurance claim forms is via the BBA stadium manager.