Notice of our Annual General Meeting

Each year we hold an annual general meeting of the club, where we reflect with our members on the success and achievements of the club from the preceding year. It is also an opportunity to look forward to the year ahead and with some significant changes happening within the Broadmeadows Basketball Association and how it engages with us, this upcoming 2013‐14 year should be an exciting one, full of potential for innovation and change.

In looking forward to the year ahead, we will also conduct a refresh of the committee, so are seeking nominations for people to become involved in the club.

This is an invitation to you, as a member of the Greenvale Basketball Club, to attend our Annual General Meeting for 2012‐13.

Meeting details:

Wednesday 14 August, 2013 … 7:00 ‐ 8:00 pm

Greenvale Recreation Centre, Barrymore Road, Greenvale

Click on the following for more details:

AGM 2012-13

Words from our club’s president at the AGM

Our club held the Annual General Meeting on Wednesday 15 August at the Greenvale Recreation Centre.

We were not over run with attendees, which was a little disappointing, considering the size of the club, however those that did attend showed their passion and dedication to the club.

Annual reports from Treasurer and President were handed down as well as the election of the committee for 2012-13. Here are some highlights from Paul’s report.

Having  joined the Committee back in 2005, with little money in the bank, status of financial players somewhat unknown, uniforms and costs in disarray, and 30 odd teams competing in the Broadmeadows Junior Domestic Competition, it was only the threat of the club folding that lead to my joining of the committee.

Since that time, with the help of 7 elected Committees, we have grown the club to what it is today with the past year being the most pleasing to-date.

Having struggled in years gone by to get volunteers onto the Committee, the past 12 months has seen a greater level of assistance from our members than I’ve experienced in my time with the club and as a result, things have never run so smoothly.

Paul went onto recognise efforts of the committee and the generosity of the following families and companies who kindly supported the club over the last 12 months:

  • The Cadoni family from Madison’s Restaurant who are the sponsors of our Coaches and Team Managers tops
  • The Corby family and Rare Spares for donations to provide more equipment
  • The Portelli family from Meant 2 Be who we work very closely with for supply of our uniforms and club signage
  • Hayden Cassar from Radical Rhythm
  • The Contin family from Dino’s Denture Clinic
  • The Andriuolo family from Palazzo Restaurant m Maribyrnong
  • The Mantra Hotel in Tullamarine
  •  RebelSport
  • Fisher & Paykel
  • Cadbury Schweppes

Paul then highlighted …

Whilst being the largest club within the Broadmeadows Basketball Association, and over 350 junior players, it’s a significant achievement that, we as a club, also average less than 6 clearances a season of players to others clubs. A compelling realisation that the Committee and Club are doing something right.

Before I close, I would like to make extra special note of Fran Baker who is stepping down from the Committee after 4 years of great service. Fran took over the Girls’ Registrar back in 2009 and has whipped it into shape – passing the baton on to Shane Gillard. Unfortunately for us, Fran set a very high standard, to which BBA measures us against. Well done Fran.

Dates to remember – registration night, AGM plus others

Upcoming dates to remember –

  • Registration Night is Monday 6th August 5:30pm ~ 7:30pm at Greenvale Rec Centre.
  • Our Annual General Meeting is Wednesday 15th August and we are looking for nominations and attendees on the night to elect the new Committee.
  • Round 1 of the next Season will be Saturday 25th August
  • A Chocolate Drive will be conducted at the start of the Summer 2012/13 season – with distribution occurring the last week of August
  • The Club will be doing Team Photos next season, in mid October

It’s that time of year again when we need to ask for new volunteers to help run our club

The Greenvale Basketball Club Annual General Meeting will be held on Wednesday the 15th August, 2012, at 7:00pm, at the Greenvale Recreation Centre.

Some of you may know that some of the current Committee have been in their positions for quite a number of years now and would like to take a break, not to mention it would be great to great some new ideas running through the Committee.
With that in mind we are calling on parents and senior members (U19 Players) of the club to nominate for a position on the new Committee at this year’s AGM.

If you are interested in joining our Committee or taking on a supporting role, please send a small letter via email to me at Paul Byron (pbyron66@bigpond.com) before AUG 5th 2012 stating the position you may be interested in.

There are 4 major and 3 general committee positions with all responsibilities spread around all 7 members. However, because of the size of our club (44 teams) we require more volunteers to take on supporting roles. I have listed below the official committee positions available for nomination and their roles/responsibilities as well as the other supporting roles we desperately need more assistance with;

President: Oversee club management and administration, hold the public officer position, ensure all requirements of the articles of association are adhered to, and chair club meetings. Club contact, attend Association Meetings.

Vice President: Perform president’s duties in their absence, attend club and Association meetings.

Secretary: Organization and notification of club meetings, take / prepare minutes for club meetings, handle club correspondence, keep club documents updated i.e. team managers manuals.

Treasurer: Manage club accounts, signatory for bank account, keep financial records, pay bills, manage petty cash account, maintain list of financial / un financial players, follow up un financial players, calculate budget and with committee set fee structure.

General Committee Member (three positions): Duties as required by committee. Organization of Uniforms, fundraising, Presentation Night, Trophies, Maintaining Grizzlies website.

3 x Club Registrars (These positions can be taken by non-Committee Members): Maintain current team / player listings, maintain club membership register, co-ordinate the formation of teams each season, organize the registration of teams with BBA, collect player registration cards from team managers and forward to BBA.

Supporting Roles

Uniform Shop: This role can be undertaken during the hour of your child’s training session. Stocktake and order uniforms as required

Registrars Assistant: We would love to have 1 assistant to the Girl’s Registrar and 2 Assistants for the Boys Registrar. This would involve making phone calls to players/teams at each change of season to set up new and existing teams and as required throughout the season.

Trophy Organiser: Ordering (including preparing the list supplied by our database) and liaising with trophy supplier once per year. Setting up trophies on Presentation day.

Maintaining Training Schedule: Phoning teams to arrange changes and re shuffling at each change of season.

Fundraising: Assistance with collating/distributing chocolates and collecting monies from teams. Other tasks as required.

Maintaining Website: Updating website with new home page stories. Updating finals results page. Ensuring all information is up to date. http://www.greenvalegrizzlies.org

Remember you don’t have to be a Committee member to be involved but we do need a minimum of 7 Committee members in order for the club to continue. Again I urge you to seriously consider a position and reply before Aug 5th. Please feel free to contact me if you have any questions.

The future of our club relies on your involvement.

Regards
Paul Byron
President
Greenvale Basketball Club
0418554747